In the last few days before the health fair, there is a lot to do, but don't fret. If you have followed all of the steps, you should be just about ready. Have a meeting with the health fair committee or the provider that is putting on the event to make sure that everything has been done. Assign roles and responsibilities, and arrange for last minute tasks.

Assign a person or several people to perform the following roles at the health fair. Make sure they understand their responsibilities.

• Assist with decorations
• Blow up balloons
  
• Set up tables and designate tables with provider's name
  
• Make name tags for providers and committee members
  
• Greet providers and show them to their space
  
• Assist in unloading and carrying in equipment (choose someone with a strong back and bring a dolly or handtruck)
  
• Arrange refreshments and replenish when necessary
• Be the photographer of the event
  
• Act as master or mistress of ceremonies
  
• Coordinate registration booth, greet participants
• Be a floater—a person who can walk around making sure everyone is OK, fill in if someone needs a break, solve problems
  
• Make sure everything is "safe"—cords are taped down, exit doors are not blocked
  
• Make up an emergency supply kit
  
• Be in charge of cleanup

Make a List and Check it Twice

Make a checklist of all the supplies, materials, literature, and goodies you have been gathering these last few months. Assemble everything in one place and double check to make sure everything gets in the car or truck if you are traveling.

• Tablecloths
  
• Name tags
  
• Registration forms
  
• Pens and pencils
  
• Raffle prizes
  
• Raffle tickets
  
• Giveaways
  
• Goodie bags
  
• Decorations
  
• Balloons/helium
  
• Emergency supply kit
  
• Release forms
  
• Evaluation forms
  
• Camera and/or video camera
  
• Film/flash/batteries
• Refreshments
  
• First aid kit
  
• Cash box and change if needed
  
• Samples
  
• Educational brochures
  
• Parking passes
  
• Dolly or handtruck
  
• Trash bags/trash cans

Don't forget the old motto "be prepared." Make up an emergency kit with all kinds of general supplies. A provider may forget something, and you will be the hero when you reach into your box and come up with the item to solve their problem. Include whatever you think you might need.

Here is a start:

• Lots of pens and pencils
• Marking pens
• Extension cords
• Paper clips, pins
• Stapler and staples
• Scissors
• Tools
• Rubber bands
• String and rope
• Paper
• Posterboard
• Power strips
• Scotch tape
• Masking tape
• Paperweights
• Boxes
• Trash receptacles
• Batteries