Collect the evaluation forms from the participants and the providers. The results of the evaluation will assist you in determining whether you met your goals for the health fair, how well the employees liked the fair, and whether there should be any changes for next year.

Participant Evaluations

Analyze the categories on the evaluation form. For some questions, you might consider using percentages in addition to numbers of responses. This will give you a better indication of the results.

For instance, let's assume you have 125 evaluation forms and are ready to tabulate the results. Let's take some examples from the sample participant evaluation form below.

Note that in this example, participants could check as many categories as they wished, so the number of responses will not always equal the total number of participants. Analyzing these data you can easily see what things most motivated your participants. In this example, free food was the highest motivator, followed by health screenings and learning about health issues. Getting away from work was not a major motivator. Use this information to plan the next health fair!

Now lets take a look at how to analyze answers from a different sort of response mechanism.

If everyone completed the question in this example, your total number of responses should equal the total number of participants (125) and your percentage of participants should equal 100%.

The provider evaluations will also give you excellent feedback from the providers' perspective. Calculate and analyze the evaluations exactly like the participant evaluations.

We have found it helpful to ask the providers to estimate the cost of the service, products, samples, raffle prizes, or giveaways that they provided at their booth. This type of analysis is especially revealing when you have little or no budget for your health fair and are depending solely on donated services. It may amaze you how much your health fair was actually worth!